Documents Required for School Leaving Certificate (TC) in Maharashtra – Full Checklist

In Simple Words: Getting your School Leaving Certificate (TC) is usually straightforward — most schools issue it free within 7 days. But the documents you need depend on whether you are a current student, a former student wanting a duplicate, someone whose school is closed, or someone whose TC needs correction. Use the right checklist below for your situation.

The documents you need for a TC depend on your situation. Choose the right checklist below.

Checklist 1: New TC from Your School (Current / Recent Student)

If you are leaving your current school or recently left and need your original TC.

Mandatory Documents

• Written application addressed to the Principal — state full name, class last studied, year of leaving, reason for requesting TC
• School ID card (if you still have one)
• Student registration number or roll number
• Aadhaar card (for identity verification)

If Applicable

• Fee clearance receipt — schools cannot withhold TC for fee disputes, but a clear “no dues” status speeds things up
• Library card / hostel card return confirmation
• Photograph (passport-size) if school requires it on the TC

Cost

• Free at most government / aided schools
• ₹100–₹500 at some private schools

Timeline

• 7 working days (legal maximum)
• Most schools issue in 3–7 days

Checklist 2: Duplicate TC (Original Lost)

For students who lost their original TC and need a new copy.

Mandatory Documents

• Written application to school principal stating original TC is lost
• Notarised affidavit on ₹100 stamp paper declaring the original TC is lost and undertaking that the duplicate is for genuine purposes
• Aadhaar card (clear photocopy)
• Old marksheets / report cards or any school document as proof of attendance
• Photograph (passport-size)

Sometimes Required

• FIR copy / police complaint about lost TC — some schools insist on this, especially private schools
• Newspaper notice of TC loss — required by very few schools

Cost

• ₹100–₹500 (most schools charge for duplicate)
• Affidavit notarisation: ₹100–₹300

Timeline

• 15–30 days (school searches the register and prints a duplicate)

Checklist 3: TC from a Closed School (via DEO)

When your school has permanently closed and cannot issue TC.

Mandatory Documents

• Application to District Education Officer (DEO) of the district where the school was located
• Notarised affidavit stating school attendance details — name of school, address, years studied, class passed
• Aadhaar card
• Strong proof of attendance — any of these:
  • Old marksheets / report cards
  • Fee receipts
  • School ID card
  • Photographs with school visible
  • School bus pass
  • Sports certificates, prize certificates with school name
  • Letter from former teacher (notarised affidavit)
  • Testimony from classmates (notarised affidavit)
• Photograph (passport-size, 2 copies)

Cost

• Application fee at DEO: ₹100–₹500
• Affidavits and notarisation: ₹300–₹800

Timeline

• 30–60 days (DEO conducts inquiry, contacts district education records, may verify from State Board)

Outcome

• DEO issues an official letter / substitute certificate that is legally equivalent to a TC for all government and academic purposes.

Checklist 4: TC Correction (Wrong Name / DOB / Caste)

For students whose existing TC has errors that need correction.

Mandatory Documents

• Written application to school principal stating the error and the correction needed
• Original TC (for return after correction)
• Supporting documents for the correct details:
  • For name correction: Aadhaar, birth certificate, school admission form (if available)
  • For DOB correction: Birth certificate, hospital records, immunisation card
  • For caste correction: Family caste certificate, parents’ caste records, caste affidavit
  • For parent’s name correction: Parents’ Aadhaar, marriage certificate
• Affidavit on ₹100 stamp paper declaring the correct details

For Schools That Have Closed or Won’t Cooperate

• Application to Block Education Officer (BEO) with all above documents
• If unresolved by BEO, escalate to District Education Officer (DEO)

Timeline

• 7–21 days (school cooperative)
• 30–60 days (BEO / DEO route)
• 60–120 days (if State Board approval needed)

Checklist 5: TC from Another State (Inter-State Use in Maharashtra)

If you studied in another state and need to use your TC in Maharashtra (admission, government documents).

Documents to Carry

• Original TC (issued by your school)
• Counter-signature from State Education Officer of state of origin (some Maharashtra colleges require this; ask in advance)
• Certified translation (if TC is not in Marathi / Hindi / English)
• Marksheets of relevant classes
• Migration certificate (if applicable — for board changes)

Note

• TCs from CBSE / ICSE schools are accepted directly across India
• TCs from State Boards of other states are accepted but may need translation or counter-signature

Checklist 6: TC for Old Records (Pre-2000 Era)

For schools you attended decades ago. Records may be in physical registers only.

Documents

• Written application with approximate years of attendance and class
• Aadhaar card
• Any old document showing your school name (marksheet, ID card, photograph)
• Notarised affidavit declaring details if old documents are lost
• Search fee if charged (₹100–₹500)

Process

1. Call the school first to confirm records exist
2. Visit with documents
3. School searches old registers
4. Issues TC based on register entry (15–30 days)

If School Cannot Find Records

• Apply to DEO with all available proof of attendance (same process as closed schools)

How to Verify Your TC After Receipt

Before leaving the school office, check every detail on the TC:

If anything is wrong, report it the same day before leaving the office.

Important Tips

1. Apply in writing. Verbal requests can be ignored. A written application creates a paper trail.

2. Keep an acknowledgement copy. Get a stamped acknowledgement of your application — this protects you if the school delays.

3. Make 5–6 photocopies. As soon as you receive the original TC, make multiple photocopies. Submit photocopies to government offices; keep originals safely.

4. Get a digital scan. Scan your TC and store in DigiLocker / Google Drive / email — this protects against physical loss.

5. Verify caste entry. If the caste column is blank or wrong, fix it before applying for caste certificate or scholarship — fixing later is much harder.

6. For inter-state use: Always ask if the receiving institution requires counter-signature from Education Officer.

7. Schools cannot legally refuse TC for fee disputes. Know your rights under RTE Act 2009 and Maharashtra Education Rules.

When to Escalate If School Refuses or Delays

Quick Document Checklist (Standard Case)

• Written application to principal
• Aadhaar card photocopy
• Student ID / registration number
• Photograph (if required)
• Fee clearance (only the TC fee itself)
• Acknowledgement copy of your application

Related Guides

• School Leaving Certificate (TC) Maharashtra – Complete Guide
• School Refusing to Give TC – How to Resolve
• Bonafide Certificate Guide Maharashtra
• Birth Certificate Maharashtra – Complete Guide
• Documents Required for Birth Certificate

Document requirements vary by school and board (State Board, CBSE, ICSE, IB). Always confirm with your school’s office. For inter-state use, also confirm with the receiving institution.